Thank You Letters

Never underestimate the power of saying thanks. If someone has assisted you in your career journey, take the time to say thank you. You will be remembered for it.

Sample Phrases

Following are a few sample phrases that might help you kick-off your thank you letter. Help yourself to anything you see here that can help you write yours.

Thank you for your letter of ………………(date) indicating that you will forward my letter to …………….(name) for further consideration. I look forward to their response however if you prefer I will contact him/her directly.

Thank you for considering my request for information and thank you for passing this on to ……………..(name) for me to follow up directly with him/her.

I appreciate your response to my letter to Mr/Ms (name) with resume attached. I am most interested in (company name) as an employer, your offer to keep my resume on file and to let me know of any suitable roles is most appealing.

Thank you for your courteous reply. Please let me know if any suitable opportunities arise in the future and, if I may, I will communicate with you again in the next few months to see if any opportunities have arisen.

Thank you for passing my letter on to Mr/Ms ………….(name) who has said that he/she will contact me should any positions become available. If I may, I will communicate with you again in the next few months to see if anything has changed.

Thank you for returning my resume and your advice that (company name) has no vacancies at present that suit my qualifications and experience. I appreciate your candour.

I am very keen to establish myself in a ………….. (role) in the ………. (industry) and if any thing becomes available at (company name) I would appreciate being considered.

Thank you for your letter of ………(date) indicating you will forward my letter to Ms (Name), Recruitment Manager for further consideration.

As indicated in my previous letter, I am seeking advice to assist me in planning my career. Therefore, I wish to meet with senior marketing and business executives to discuss industry trends, obtain feedback about my suitability for various types of positions and opportunities that may arise in the future. I would be happy to meet with yourself, Ms/Mr (Name) or your senior marketing executive for this purpose.

Follow Up Phone Calls

Follow up is the key to utilising the new network of people you have communicated with through your thank you letters.

A phone call to an individual is easier following a thank you letter. You wrote to them and they remembered you as they replied, even with no job interview offer. This person is more likely to take your call and they should be impressed at your tenacity.

The purpose of your call is to ask for a meeting to present yourself. Change in business occurs quickly. There is always something happening in organisations so never assume a ‘no’ job answer today means just that in a month or two.

Always ask for a person by name. A personal caller is given preference and is more likely to get through than asking for a person by their title.

Follow up letters are good too and very likely to get the right result but of course they are slower than phone calls. The key to utilising this new network of people by follow up letter is that if an opportunity arises you are most likely to be remembered.

Sample Closing Sentences

The close can be as important as the introduction in a thank you letter. Herein lies your ‘call to action’. Below are some sample closing sentences to use in different circumstances. Help yourself to anything you see here that can help you write yours.

The closing sentence when you want to call them

I would appreciate your advice and I will call to set up a time convenient to you to discuss this. Attached is my resume for your perusal.

Yours sincerely,

Name.

The closing sentence when you want them to call you

I would appreciate your advice and if appropriate, your assistant can email a suitable time that is convenient to you. Attached is my resume for your review should this request be acceptable to you.

Yours sincerely,

Name.

The closing sentence to a recruiter you want to nurture

I would appreciate your advice as I value my relationship with you and prefer to deal exclusively with you to achieve a XYZ role in the ABC industry.

Please let me know a suitable time that is convenient for me to meet with you.

Attached is my resume to assist you in determining the most suitable options.

Yours sincerely,

Name.

The closing sentence to an unsolicited marketing letter to a prospective employer

I am most enthusiastic about any opportunities you may have in XYZ Company and would appreciate your advice should anything be available now or in the future.

I will communicate with your executive assistant as to a convenient time to meet with you. Attached is my resume for your review should this request be acceptable to you.

Yours sincerely,

Name.

The Closing sentence to a person you have met

I would appreciate your advice at your convenience as I value my relationship with you and prefer to deal exclusively with you to achieve a XYZ role in the ABC industry.

Let me know a suitable time that is convenient for me to meet with you.

Attached is my resume to assist you in determining the most suitable options.

Yours sincerely,

Name.